How to Convert Outlook Email to PDF? A Comprehensive Guide

“I want to export all my Outlook emails to PDF, so externally linked things like images are preserved. PSTs don't seem to cut it. Would it be possible to do this? Outlook freezes if too many is selected.”

Exporting Outlook emails to PDF can be a game-changer for organizing your digital life. Trying to export too many emails at once, however, might cause Outlook to freeze. This article will walk you through basic and quick techniques to convert Outlook email to PDF. So, you may readily access and distribute them without any problems. We have you covered from detailed directions for one email to the best online tools for batch conversions.

Part 1: Why Convert Outlook Emails to PDF?

Converting Outlook emails to PDF offers several benefits that can help you better and faster manage your emails. Here's some reasons you might want to do it:

1. Easy Sharing: Almost any device can open a universal format like PDFs. This guarantees the receiver can view the material exactly as intended. It makes sending emails to others, for personal or business purposes, considerably easier.
2. Preservation of Content: All of the content, graphics, and links in an email are kept exactly when you translate it to a PDF. This implies that, whether personal recollections or corporate data, you won't lose any vital formatting or information.
3. Offline Access: You can access an email stored as a PDF without an internet connection once it has been converted. If you must refer to significant emails while on tour or in places with poor connectivity, this is especially helpful.
4. Enhanced Security: Password-protected PDFs provide an additional degree of security for your emails. For sensitive material especially, this guarantees only authorised users can access the contents.
5. Organization and Archiving: Archiving and organizing saving emails as PDFs is simple. Making files for several categories helps you to locate and refer to past correspondence more quickly.

Part 2: Methods to Convert Single Emails with Attachments to PDF

When you need to convert individual Outlook emails to PDF, including their attachments, there are a couple of straightforward methods you can use. Each method provides effective ways to convert your Outlook emails and their attachments to PDF. This makes it easier to manage and share your important communications. Here’s how to do it:

A. Using "Print to PDF" (Most Common Method)

The "Print to PDF" method is one of the most common and simplest ways to convert an Outlook email to PDF. This method allows you to save the email as a PDF file directly from the print dialog in Outlook. It ensures that the email content and any attachments are included in the PDF file, maintaining the original formatting and layout. Here’s how to use it:

Step 1: Access your Outlook and log in. Open the specific email you want to convert with its attachments.

Step 2: Click on the File button.

Step 3: Locate the Print function and select the Print to PDF option.

• For Windows: Your printer list shows a Microsoft Print to PDF option. Choose this.
• For Mac: The Save as PDF... option is directly available in the print window.

Some print options allow you to choose the page layout (portrait or landscape) and Image name for the converted PDF. You can also define the destination folder where you want to save the converted PDF. Now, click Print to start the conversion process.

B. Saving as MSG File (For Offline Conversion)

Another way to handle email conversion, especially if you want to convert the email later, is to save the email as an MSG file first. You can then use various methods or tools to convert this MSG file to PDF. Here's the process to save an email in MSG format:

Step 1: Choose the email message you wish to copy into MSG format.

Step 2: Click the File tab and select Save As. Go to the file location you wish to save the file at.

Step 3: Provide a Image name and click Save as type drop down menu then Outlook Message Format (.msg). Hit the Save button.

Once saved as an MSG file, you can use a PDF conversion tool or software to convert the MSG file to PDF when you’re ready.

Part 3: 3 Online Tools to Convert Outlook Email to PDF

Apart from manual approaches, there are many online solutions that enable you rapidly and effortlessly convert Outlook emails into PDF. These tools save time and effort by handling several files at once and being easy for use. Moreover, every one of these tools provides useful methods for converting emails into PDFs and has unique features targeted for certain uses.

Outlook to PDF Converter 1. PDFen

Designed to convert many file types, including Outlook emails, into PDFs, PDFen is a basic web application. For batch conversions especially, it lets you upload several emails and convert them all at once. PDFen retains all formatting, therefore guaranteeing the integrity of links and images.

1. Go to PDFen website. Drag your Outlook mail file or click upload.

2. Choose the Convert option.

3. Download your converted Outlook email to PDF.

Outlook to PDF Converter 2. Zamzar

Popular file converting program Zamzar supports a broad spectrum of formats. With just a few clicks, it uploads your Outlook email files and converts them to PDFs on a straightforward interface.

Zamzar guarantees attachments are included in the PDF and supports them. Additionally included in the tool is an email alert system that lets you know when your conversion is finished. Although the free edition has certain restrictions, it is plenty for simple conversions.

1. Open Zamzar website on your web browser. Click Choose files, select your Outlook mail file and click Convert.

2. After the conversion process, Download your file.

Outlook to PDF Converter 3. Aspose

Another strong online tool with great file conversion capacity is Aspose. It lets you save all the original content, including attachments and embedded images, Aspose can do this while turning Outlook emails into PDF. Aspose presents advanced choices including security settings and layout customization for the output PDF. Being cloud-based guarantees quick processing times and the easy handling of big files on the platform.

1. Click Aspose and press Browse File. Choose the Outlook mail file you want to convert to PDF and select CONVERT.

2. Once the process is done, click on the DOWNLOAD NOW button.

Part 4: Troubleshooting Failed Outlook Mail to PDF Convert

Sometimes converting Outlook emails to PDF runs into difficulties. Large file sizes, unsupported formats, or program bugs could cause conversion problems whereby the operation pauses unannounced. Outlook freezing or crashing is another typical problem, particularly if you are trying to convert several emails at once. This can disrupt your job and be irritating. Furthermore, you may discover that certain PDFs lack attachments or graphics, therefore producing unfinished papers.

When these issues arise, you want an effective solution to get your files back to normal. A useful tool meant especially to address different file problems is Repairit Email Repair. This is a reliable tool designed to fix various email file issues, ensuring your emails and attachments are fully restored.

Here’s how to troubleshoot failed Outlook mail to PDF convert using Repairit Email Repair:

Step 1. Open Repairit on your computer after installing and click +Select File.

Step 2. After choosing the Outlook email file you want to repair, press Repair to initiate the process.

Step 3. Once done, preview your Outlook email. If you’re satisfied with it, download your file by clicking Save.

Conclusion

The process of how to convert Outlook email into PDF will help you far better handle, distribute, and protect your sensitive information. There are efficient tools and techniques accessible to fit your needs. You may quickly manage your email archives from using the "Print to PDF" function for individual emails to leveraging web applications as PDFen, Zamzar, and Aspose for bulk conversions.