While Microsoft has increases PST size in Outlook 2016, many users still receive the message that says, "Your Mailbox is full, you can't send messages". Well, this error message occurs when the Outlook PST file reached its maximum storage limit. To fix the error, you need to minimize the mailbox size in your Outlook. In this post, we're going to walk you through four ways to reduce the Outlook mailbox size to resolve Outlook mailbox full error issue.
Before we learn how to fix Outlook mailbox is full and can't send messages error, it is important to diagnose this issue. Ideally, there could be all kinds of logical or application-related issues that can trigger this problem in Outlook.
1. Running Low on Storage
Chances are that your Outlook account could be running low on available space after some extensive usage. You might already know that Microsoft only provides 15 GB of free space to each Outlook account that can easily be exhausted.
Therefore, you can just launch Outlook on your computer and go to your Account Settings > General > Storage. This will let you check how much space is available in your Outlook account and whether it has been exhausted.
2. Excessive Junk and Temporary Data
Your Outlook Inbox might be clear, but chances are that you could still be getting the low storage error. This could happen due to excessive junk or temporary data on your Outlook account. Just because your account's junk is not there in the main Inbox, it doesn't mean that it isn't exhausting your Outlook space.
3. Third-party Plugins
Do you have some third-party add-ons or plugins installed on your Outlook account? Well, this could be another reason for causing some logical issues with your Outlook account. The good news is that you can easily fix Outlook mailbox is full and can't send messages error by getting rid of these faulty plugins.
4. Outlook-related Issues
Apart from user-related issues or human errors, the problem can also arrive due to a faulty application. For instance, if Outlook hasn't been updated in a while or you are running a corrupt version of the app, then it can cause this error. Besides that, running Outlook in an unsupported environment can also trigger these problems.
5. Other Reasons
There could be several other logical reasons for causing problems with your Outlook's space allocation. Your system could have blocked some vital components, Outlook's server could be down, or you might not be connected to a stable network.
As we mentioned before, the main culprit behind encountering Outlook mailbox full error is the Outlook PST file reaching its storage limit. Therefore, minimizing the mailbox size could fix the error. So, below we have come up with Five Ways to do so.
1 Archive of older items
The first thing you can do to reduce your mailbox size is to archive your Outbox older items. So, follow the below steps to learn how to do so:
Step 1: In Outlook 2013, go to the "File">" Info">" Cleanup Tools>" Archive. For Outlook 2016, go to the "File">" Info">" Tools">" Clean up old items".
Step 2: Tap "Archive this folder and all subfolders" option and select the folder that you would like to archive.
Step 3: Under "Archive items older than" option, type a date.
Step 4: Check the "Include items with "Do not AutoArchive" box to archive individual folders.
Step 5: Hit the "ok" button.
2 Empty the deleted items folder and junk email folder
Another way to reduce mailbox size in Outlook is to empty the deleted items folder and junk email folder. You can quickly get rid of your deleted items by emptying the Deleted Items folder automatically when you quit or exit Outlook. To do so, follow the below steps:
Step 1: In Outlook, go to the "Files">" Options">" Advanced" tab.
Step 2: From the "Outlook start and exit" option, choose "Empty Deleted Items folder when exiting Outlook" option.
Step 3: Hit the "Ok" button to apply.
If you want to clear the deleted items manually, then locate and right-tap the "Deleted Items" folder and tap "Empty Folder' on the shortcut menu ("Empty "Deleted Items" Folder in Outlook 2010).
3 Store attachments outside your mailbox
Don't save attachments in Outlook. Instead, save them outside of your mailbox in a personal folder on your hard drive or disk where it belongs. For instance, store them in their respective places - the Documents folder, the Videos folder, or the Pictures folder, etc.
Step 1: In Outlook, click on the attachment you want to save outside your mailbox.
Step 2: Select the "Save As" option and choose the location on your hard disk where you want to save the attachment.
Don't forget to delete an attachment in Outlook which you save outside your mailbox.
4 Delete e-mail and attachments
To fix Outlook mailbox full error, you can get rid of large Outlook emails and attachments. Follow the below steps to learn how to do so:
Step 1: Open Outlook. Go to the Folder list, select "Search folders" and then choose "New Search folder".
Step 2: Scroll down the list and choose "Large mail" under 'Organizing Mail". Then, click "Choose" under "Customize Search Folder".
Step 3: Specify size in the "Show mail greater than" box and hit "Ok".
Step 4: Click on "Ok" again and you will a folder is created with the name "Large Than "Size" is created under "Search Folders".
When you encounter a mailbox full error problem, open the Search Folders and select the newly created folder and get rid of your mails that are not important.
5 Use outlook cleanup tools feature
Take advantage of Outlook Cleanup tools features to reduce mailbox size. So, follow the below steps:
Step 1: Go to the "File">" Info">" Cleanup Tools">" Mailbox Cleanup" in Outlook.
Step 2: Choose "View Mailbox Size", Find items older than", "Find items large than", "View Deleted items size", "Empty Deleted Items" folder", "Empty Conflicts", or "View Conflicts Size" to execute your desired operation.
When nothing works out to fix Outlook mailbox full error, there is one tool that will come to your rescue. It is Stellar Outlook Repair that will help you resolve the error with few clicks.
The DIY repairing tool can easily fix any corrupt PST file in all kinds of scenarios. You can load PST files (as large as 2GB) and follow a click-through wizard to fix the Outlook mailbox is full and can't send messages error. It can recover all kinds of mailbox components (such as emails, contacts, attachments, etc.) and would let you preview the results beforehand.
The best part is that Stellar Outlook Repair even supports the recovery of encrypted PST files and is fully compatible with all the leading versions like Outlook 2003, 2007, 2010, 2013, 2016, and so on.
Just get your hands on the software from the official website and install it on your system. Once the software is ready for use, follow the guide below:
Step 1 Add PST File:
Launch the program and click on the "Select Outlook PST" option in the Home tab. A small dialog box will open up to browse or find the file.
Load the file in the software directly if you know the location. If not, then the software can automatically find the file and load it.
Step 2 Repair the PST File:
Hit the Repair button, and the process will initiate. You can see the ongoing repair on the screen, and when the repair is done, the file will be available for preview as well.
Step 3 Save the Repaired File:
The preview will help to ensure that all data inside the file is intact, and now you can save the repaired file. Click on the Save Repaired File option, and the error will disappear shortly after it.
Here are the useful articles to help you.
1. Cannot Display the Folder" Error in Outlook.
2. Repair JPEG Images Affected by STOP/DJVU Ransomware.
3. Outlook Sent Folder Missing.
Extra Tips to Get Rid of Clutter from Your Outlook Account
If you have been using Outlook for a while, then there could be a lot of clutter or unwanted data in your mailbox. To avoid that and keep your mailbox clean, I would consider following these steps:
1. Customize auto deletion
MS Outlook has an inbuilt feature that can automatically delete your old or unwanted emails (from unknown contacts). This smart feature can also be used to fix the Outlook mailbox is full and can't send messages error. You can just go to Outlook's Menu > File > Options > Advanced to enable/disable the Auto-delete feature.
2. Label your emails
This is another effective feature in Outlook that would let you manage your data and get rid of unwanted clutter. If you want, you can set up several labels for your mailbox and assign them to different emails. Just right-click any conversation and go to Assign policy > Labels to set a preferred label (related to work/personal or importance) to keep things organized.
3. Use other tools for everyday communications
Most of the time, our Outlook mailbox gets cluttered due to the exchange of everyday communications. You can simply try any other application (like Skype or Microsoft Teams) for everyday communications for sharing of files instead.
The Bottom Line:
Most probably, you'll be able to fix Outlook mailbox full error by simply reducing your mailbox size. But, if that doesn't help you, then no worries!! Give a try to Stellar Outlook Repair as it could be possible that there is something wrong with your Outlook PST file. This tool can help you repair the PST file effortlessly and consequently, fix your problem as well.