Microsoft Outlook is easily one of the most utilized emailing services for professional purposes worldwide. Despite being so popular and having so many advantages, Microsoft Outlook has a few flaws. It may present users an amazing experience with so many features yet, you will find user forums with complaints about unsolved Outlook challenges.
One of the most common of these unsolved Outlook errors is “cannot display the folder.” The full error message is:
“Cannot display the folder. There is not enough memory to run this program. Quit one or more programs and then try again.”
This error message appears on your computer screen even when no other software is in use. The only way to continue using Outlook once this occurs is to close it and reopen the software. While this may solve the problem temporarily, it isn’t a permanent solution. Why is it that Outlook cannot access the specified folder location? In this post, we will show you a few ways to solve this problem permanently. Let’s get started.
The “cannot display the folder” Outlook error occurs mostly when you try to open your profile on Microsoft Outlook. It occurs when one of the OST files is corrupt or your PC executes Outlook in compatibility mode. OST files make it possible for users of Outlook to run the program offline.
The files are synchronized copied elements of your Outlook accounts that the program saves on your computer. This way, you can use Outlook when it isn’t connected to the MS Exchange Server.
Why do OST files become corrupt? We have put together a few reasons below:
Deletion of a file or folder from the Exchange folder.
The intrusion of viruses or malware.
Abnormal Outlook termination resulting from internal discrepancies within Outlook.
Disruption of file synchronization because of abnormal or sudden shutdown.
Creation of bad sectors within the computer hard drive where the program stores the OST files.
Changes in the internal structures of OST files.
Failure of a networking device can result in a breakdown in the synchronization of OST files.
New plugins that can affect the performance of Outlook, hence, damaging OST files.
Great job! You now know why Microsoft Outlook cannot access the specified folder location. In the next section, we will look at the easiest way to fix this error.
There are so many ways to fix Outlook issues including the “cannot display the folder” Outlook error. However, we will like to introduce you to a powerful third-party tool that presents the easiest solutions for these issues. While the internet provides you access to several tools in this category, many of them can’t deal with corrupt PST file repair.
Allow us to introduce to you Outlook PST Repair Tool. This software can do all of the following:
Recover mailbox components in files like emails, contacts, attachments, journals, calendar items, and notes.
Allows users to recover emails in MSG, HTML, EML, PDF, and RTF formats.
Recover emails that you delete accidentally or lost from an unplanned system formatting.
Repairs password-protected and encrypted PST files.
Allows users to arrange all scanned emails based on different criteria like From, Date, Type, Subject, To, Importance, and Attachment.
Fixes corrupt Outlook files created in any of the MS Outlook versions between 2000 and 2016 and MS Office versions between 2003 and 2016.
Supports Windows Vista, 7, 8, and 10.
Let’s show you how to use the Outlook PST Repair Tool to fix Microsoft Outlook cannot access the specified folder location. Check the steps below:
Step 1: Launch the Outlook PST Repair tool on your PC so that it can search the local drive for corrupt PST files.
Step 2: Select several PST files to scan and begin the repair process.
Step 3: Preview the files that you just repaired with the tool and save them to a location of your choice.
That’s it for using the Outlook Repair Tool to fix the “cannot display folder” Outlook error. This error is quite frustrating but with this tool, you can fix it permanently.
However, if it doesn't work then using a third-party utility such as Outlook PST Repair is a good option to fall back on. Moreover, you can also learn how to fix Outlook error 0x8004060C.
Fix errors in Outlook:
As we mentioned earlier, there are many ways to fix the error when Outlook cannot access the specified folder location. In this section, we will look at three common ways that are free of charge.
3.1 Delete/Rename the OST file
What if you don’t have access to the Outlook PST Repair tool, how do you solve this issue? One of the best ways to do this is to either delete or rename the OST file. OST files reside on your computer and are quite vulnerable. As such, they can show several undesirable behaviors like corruption, synchronization issues, and inaccessibility. We have explained the possible reasons for OST file corruption earlier in this post.
There are merits and demerits of deleted OST files. One of the advantages is that it helps you to recreate a new file which solves the “cannot display folder” error.
Note that before you delete an OST file, you should have a backup to prevent permanent data loss. You will also need to close Microsoft Outlook. The steps below will help you to delete a corrupt OST file:
Step 1: Open the “Run” prompt on your computer by pressing “Windows key + R” simultaneously on the keyboard.
Step 2: Paste the command below in the box in the Run window and press “Enter” or click on the “OK” button.
Step 3: You action above opens the location of the OST data file. Look for the corrupt file and right-click on it.
Step 4: Select “Delete” from the list of options to get rid of the corrupt file.
If there is no synchronization issue, the Exchange Server will recreate the OST file once you launch MS Outlook. In this case, you only need to rename the file by locating it in C:\Users\YourName\AppData\Local\Microsoft\Outlook and renaming it to .old or .bak.
3.2 Change Folder visible permission for shared Outlook account
Changing folder visible permission for a shared Outlook account is another way to solve the “Outlook cannot access the specified folder location” issue. Note that you can only use this method if you are the administrator of the shared Outlook account. This method allows you to fix the problem by granting or restricting access to a folder.
Another thing you should note is that you need an Exchange email account and a Microsoft Exchange Server to carry out this operation. With this out of the way, here’s how to change folder visible permission for shared Outlook account:
Step 1: Go to the “Folder” pane then right-click on the public folder. Click on “Properties.” Doing this allows you to set permissions. If you cannot see “Public Folders,” press “CTRL + 6” simultaneously on your keyboard.
Step 2: Choose your permission level under “Permissions” in the “Permissions” tab. Note that the owner or administrator has all the rights while the contributor has minimal rights.
Step 3: Fine-tune the different permissions by checking or unchecking boxes and selecting buttons. Check the box beside “Folder Visible” to ensure that this permission is assigned.
Step 4: If the permission is not assigned, click “Edit” then approve this permission and save your settings by clicking “OK.”
If the issue is still not solved, then you should consider the next solution below.
3.3 Inhibit the Outlook protocol if the error shows while retrieving search results
Microsoft Outlook gas a dedicated protocol called “Anywhere.” Because of this protocol, Outlook users can access their mailboxes from any location. While this is great, a little tweak in the protocol may result in the “cannot display the folder” Outlook error.
If you are the administrator, you can fix this issue easily by inhibiting the Outlook protocol. We will show you how in the steps below:
Step 1: Launch Microsoft Outlook and click on File.
Step 2: Select “Info” and then click on “Account Settings.”
Step 3: Click on the configured email to select it.
Step 4: Go to “More Settings” and click on the “Connections” tab to change the account settings. You will be able to inhibit the “Anywhere” protocol and configure your Local Area Network connection.
Doing this should solve the problem. The challenge is that all the methods discussed in this section are not so easy to carry out. You need to have some in-depth knowledge of Microsoft Outlook to handle them properly. Also, you have to be an Administrator for the last two methods to work.
Encountering the “cannot display the folder” Outlook issue can be quite frustrating. It not only slows you down, it also prevents you from accessing important work files and emails.
This is why you need to know how to fix this issue in several ways. We have introduced you to several ways to fix this problem including the Outlook PST Repair tool. If you have any questions, you can drop them in the comments section below.