At first glance, email signatures don’t seem like that big of a deal. Simply put a common phrase like “Kind Regards” or “Sincerely”, and add your name. After all, the body of the email is the important part – no one looks that closely at the signature.
However, while a simple email signature could suffice when communicating with your friends, family members, or maybe even coworkers, it leaves much to be desired in more professional settings.
Whether you’re emailing recruiters, prospective leads, or loyal clients, you must ensure that every last part of your email serves a purpose. That’s why you must create an email signature that leaves a lasting impression.
Learn how to create email signatures for free and make full use of them.
In this article
What Is an Email Signature?
What exactly is an email signature? Many confuse email signatures with e-signatures, which are simply digital versions of your real, handwritten signature that allow you to sign digital contracts.
However, while an email signature can include your e-signature, that’s not all it is.
An email signature is the entire block of text that you need to include at the end of all your professional emails. Also referred to as an email footer, it can contain textual information, calls to action (CTAs), images, and hyperlinks.
In a nutshell, they exist so that you can inform the recipient about who you are, where you work, and how people can contact you.
Depending on your industry, you can make a free email signature that includes:
- Your first and last name;
- Company name;
- Your job title;
- Company phone number;
- Company address;
- Hyperlinked social media icons;
- Your professional headshot.
You could also add your brand logo, links to your company website, and any necessary disclaimers you might be legally obliged to include.
While there are many things you could (and should) include in your email signatures, you still want to try and keep them as short and simple as possible. That’s why you should avoid adding unnecessary elements like links to your social media, information about your personal and professional achievements, motivational quotes, etc.
Stick to the essential information and be highly selective of what you include when you create html email signatures for free.
Reasons Why You Should Make a Free Email Signature
As mentioned, email signatures aren’t needed in casual email exchanges, but they’re essential in professional settings, especially when launching email marketing campaigns. They can help you stand out and keep your emails out of the trash folder.
Additionally, they’ll offer numerous benefits:
- Email signatures make you seem more professional;
- They can improve your branding;
- They can drive traffic to your website;
- They can improve lead generation;
- They can save you time.
A simple thing such as a well-designed email signature can work wonders for making your emails seem more trustworthy and your brand more appealing.
Best Free Email Signature Creators
Creating email signatures is a relatively simple process when you know what to include. However, you need the right email signature creator to make the most of your professional emails.
Take a look at the best services that enable you to create Gmail signatures for free.
HubSpot may be one of the best-known CRM platforms designed to improve your email marketing, sales, and customer service.
It has many business tools that can simplify processes, including marketing automation, content management, sales CRM, and many other tools.
While you’ll need to pay for most of its services, its email signature generator is entirely free to use. You can choose from two different templates and simply fill in the blanks.
Canva is a well-respected graphic design platform popular among millions of users. It enables you to seamlessly create any type of graphic design you need – from birthday invitations to social media posts and web design.
While it has paid subscription plans that give you access to advanced features, it also offers a generous free plan suitable for individual designers and small businesses.
Of course, Canva also offers you a way to create a signature for Gmail for free. Choose from dozens of different layouts, change font styles, sizes, and colors, easily upload headshots, and play around with the features at your disposal until you’ve created an email signature that suits your brand.
Designhill is a crowdsourcing marketplace that connects businesses with talented designers who can create high-quality artwork. In a nutshell, it’s a freelancing platform that specializes in creative design projects.
You can get in touch directly with designers and have them create any type of project you may need – brand logos, packaging design, website design, advertising design, and more.
However, you don’t always have to work with artists directly. You could also use services such as AI log maker or take advantage of the brand kit.
Additionally, you can use Designhill to create an email signature without paying a dime. You can use ready-made templates or create a fully customizable email signature, adjust the formatting, and create professional-looking signatures in a few clicks.
As its name suggests, MySignature specializes in email signatures specifically. Founded in 2017, it has already established quite a reputation, being the most popular option for small and medium-sized businesses.
MySignature is compatible with all major email clients, including Gmail, Outlook, Apple Mail, Yahoo, Office 365, and Thunderbird.
You’ll have dozens of email signature templates to choose from, and you can customize each one to fit your needs.
While you can always use the free email generator, if you need to create ten or more email signatures, you’ll need to upgrade to a paid plan. The good news is that with the paid plans, you can also enjoy features such as email tracking so that you’re notified when your recipients open your emails.
Like MySignature, WiseStamp specializes in email signature creation. Designed for businesses large and small, it comes with an array of features you can enjoy when creating your email signatures.
It’s compatible with all major email clients, including Gmail, Hotmail, Yahoo, AOL, and Outlook. It has a vast library of templates, has seamless formatting options, and enables you to include elements like social media icons, images, GIFs, and more easily.
The Basic plan is entirely free and comes with all the main features you may need. However, your signatures will come with an embedded WiseStamp ad that could be distracting. If you want to remove the ad and enjoy additional features, you’ll need to upgrade to one of the paid plans.
Create an Email Signature That Leaves a Strong Impression
By signing off your emails with “kind regards” and your name, you won’t succeed in leaving a good impression. Many recipients won’t look twice at your email before they delete it from their inbox.
However, if you have a nice, concise, and well-planned email signature, you’ll seem more professional, trustworthy, and reliable.
Make It Unique
To make your email signatures (and, with them, your emails themselves) stand out, you must ensure they’re unique. Since email signatures should be concise, you won’t have much room to get creative, but you can still add a touch of personality to them. Add a little joke to your CTAs, or use a fun yet professional headshot.
Use It to Showcase Your Brand
Branding is all about creating a business that’s memorable, recognizable, and unique. By including your brand logo and choosing the right font and colors in your email signatures, you’ll ensure that your recipients know your brand and remember it every time they see it.
Bonus Tip: How to Repair Corrupt/Damaged Emails
Emails are essential for your marketing campaigns, lead generation, customer retention, relationship building, and more. That’s why you want every part of your email to be meaningful, including your email signature.
The only problem is that emails aren’t always as reliable as you want. You and your recipients can easily come across corrupt or damaged emails containing critical information that cannot be accessed.
In these instances, having a reliable email repair program like Repairit is in your best interest.
Repairit is a comprehensive, feature-packed solution that seamlessly retrieves damaged and corrupted data from your email files. All it takes is just a few simple steps:
- Step 1: Install and launch Repairit on your PC;
- Step 2: Upload corrupted/damaged emails;
- Step 3: Wait for the program to repair the files;
- Step 4: Preview the files and save them to your desired destination.
Repairit works with all file types, including documents, images, videos, and audio files. It’s compatible with Windows and Mac OS, easy to use, and powerful, ensuring you can access all the essential data from your emails.
An email signature is a small but critical element you should include in all your professional emails. It helps you seem more professional, allows your brand to stand out, and streamlines your communication with your recipients.
Create an email signature for free using any of the solutions above and make your emails truly pop.